On Key Work Manager
Free
1.14.0for iPhone, iPad and more
Age Rating
On Key Work Manager Screenshots
About On Key Work Manager
On Key Work Manager is a mobile work order management solution that enables you to manage your work assignments and stay informed wherever you are.
The app provides quick and easy access to your work order information, and it enables you to provide immediate work order feedback directly into On Key as soon as you’ve completed a job. This real-time, two-way data exchange completely eliminates the need for paper-based systems, and shortens work order turnaround times.
Using the Work Manager, you can:
- View your work order assignments and the spares they require
- View and complete main tasks, sub tasks and follow-up tasks
- Start, pause and stop work orders
- Capture time spent on labour
- Provide work order feedback and attach documents and photos for visual feedback
- Attach voice recordings for audible feedback
- Sign off work orders electronically and generate digital job cards
- Complete permit to work documents, risk assessments and work clearance forms
- Create new work orders and synchronise them to the On Key server
- Perform detailed failure analysis at the component or asset level
- Add spares to work orders, and approve and issue specific spare quantities
On Key Work Manager is suitable for use in both online and offline environments. However, it does require periodic Internet connectivity to synchronise with the On Key server.
NOTE:
- You must be an existing On Key Enterprise Asset Management System (EAMS) user in order to use On Key Work Manager.
- Requires On Key version 5.13 or higher.
- Available app features depend on On Key server version.
- Requires the On Key Express module licence.
The app provides quick and easy access to your work order information, and it enables you to provide immediate work order feedback directly into On Key as soon as you’ve completed a job. This real-time, two-way data exchange completely eliminates the need for paper-based systems, and shortens work order turnaround times.
Using the Work Manager, you can:
- View your work order assignments and the spares they require
- View and complete main tasks, sub tasks and follow-up tasks
- Start, pause and stop work orders
- Capture time spent on labour
- Provide work order feedback and attach documents and photos for visual feedback
- Attach voice recordings for audible feedback
- Sign off work orders electronically and generate digital job cards
- Complete permit to work documents, risk assessments and work clearance forms
- Create new work orders and synchronise them to the On Key server
- Perform detailed failure analysis at the component or asset level
- Add spares to work orders, and approve and issue specific spare quantities
On Key Work Manager is suitable for use in both online and offline environments. However, it does require periodic Internet connectivity to synchronise with the On Key server.
NOTE:
- You must be an existing On Key Enterprise Asset Management System (EAMS) user in order to use On Key Work Manager.
- Requires On Key version 5.13 or higher.
- Available app features depend on On Key server version.
- Requires the On Key Express module licence.
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What's New in the Latest Version 1.14.0
Last updated on Jun 3, 2022
Old Versions
Bug Fixes:
- General stability updates
Known Issues:
- Form filling for documents not supported
- General stability updates
Known Issues:
- Form filling for documents not supported
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Version History
1.14.0
Jun 3, 2022
Bug Fixes:
- General stability updates
Known Issues:
- Form filling for documents not supported
- General stability updates
Known Issues:
- Form filling for documents not supported
1.13.7
May 11, 2022
Breaking Changes:
- Changed minimum supported system version to iOS 12
Bug Fixes:
- Fix system crash when using Date Picker on older iOS versions
Known Issues:
- Form filling for mandatory documents not supported
- Changed minimum supported system version to iOS 12
Bug Fixes:
- Fix system crash when using Date Picker on older iOS versions
Known Issues:
- Form filling for mandatory documents not supported
1.13.6
Apr 27, 2022
Bug Fixes:
- Fixed system crash when scanning bar codes on latest iOS update
Known Issues:
- Form filling for mandatory documents not supported
1.13.5
Apr 15, 2021
Bug Fixes:
- Fixed sync issue due to Work Task Labour Performed On not matching Work Order Completed On
Known Issues:
- Form filling for mandatory documents not supported
- Fixed sync issue due to Work Task Labour Performed On not matching Work Order Completed On
Known Issues:
- Form filling for mandatory documents not supported
1.13.4
Apr 12, 2021
Bug Fixes:
- Fixed styling of date time picker
- Fixed labour sync resulting in duplicate/invalid records
Known Issues:
- Form filling for mandatory documents not supported
- Fixed styling of date time picker
- Fixed labour sync resulting in duplicate/invalid records
Known Issues:
- Form filling for mandatory documents not supported
1.13.3
Mar 19, 2021
Bug fixes:
- Fixed page already belongs to document error
- Fixed system crash when emailing device log
- Fixed page already belongs to document error
- Fixed system crash when emailing device log
1.13.2
Feb 25, 2021
Enhancements
- When a labour record is created manually, a duration must be specified
- When the auto-creation of labour records is enabled, a prompt will display when a labour record is created manually
- Improved state management of Start, Pause, Stop and Sign-Off actions
Bug Fixes
- Fixed duplicate labour record logging when transitioning from Pause to Stop on a Work Order
- When a labour record is created manually, a duration must be specified
- When the auto-creation of labour records is enabled, a prompt will display when a labour record is created manually
- Improved state management of Start, Pause, Stop and Sign-Off actions
Bug Fixes
- Fixed duplicate labour record logging when transitioning from Pause to Stop on a Work Order
1.13.1
Aug 22, 2020
Bug fixes:
- Fix occasional incorrect logging of 2 minutes of labour feedback
- Fix occasional incorrect logging of 2 minutes of labour feedback
1.13.0
Feb 2, 2020
New Features:
- The sign-off and submission process in offline mode failed to retrieve outstanding server data required to populate the PDF upon generation. A new system option was added to delay the flattening of the PDF until after synchronisation has taken place. Although the PDF is updated with server data, the user will not be able to edit the PDF once submission has been done.
- Inactive staff members have been removed from the staff member lookup when allocating a work order.
- The sign-off and submission process in offline mode failed to retrieve outstanding server data required to populate the PDF upon generation. A new system option was added to delay the flattening of the PDF until after synchronisation has taken place. Although the PDF is updated with server data, the user will not be able to edit the PDF once submission has been done.
- Inactive staff members have been removed from the staff member lookup when allocating a work order.
1.12.0
Apr 29, 2019
New Features:
- Sort work order tasks by asset task sequence number
- Scan to search for stock items and coded non-stock items when adding spares to work orders
- Notify user when a work order arrives
- The create work order wizard now allows:
- attaching a photo
- taking a photo
- add a voice note
- allocate a work order to a staff member.
- Images are resized to 'Medium' by default.
New features require On Key Server version 5.18 SP0
Bug Fixes:
- Various
- Sort work order tasks by asset task sequence number
- Scan to search for stock items and coded non-stock items when adding spares to work orders
- Notify user when a work order arrives
- The create work order wizard now allows:
- attaching a photo
- taking a photo
- add a voice note
- allocate a work order to a staff member.
- Images are resized to 'Medium' by default.
New features require On Key Server version 5.18 SP0
Bug Fixes:
- Various
1.11.2
Feb 26, 2019
New Features:
- Added support for Spanish Mexico
- Added support for Inverted QR Code scanning
Bug Fixes:
- Fixed bug: 'Scan to activate' bar on Tasks List screen shows, even though system option to scan task not set
- Added support for Spanish Mexico
- Added support for Inverted QR Code scanning
Bug Fixes:
- Fixed bug: 'Scan to activate' bar on Tasks List screen shows, even though system option to scan task not set
1.11.0
Nov 27, 2018
New Features:
- Invite user via email to access the app.
- User can create their own passwords via onboarding flow.
- User can reset their password if they forgot their password.
- Mandatory scan to enable a Work Task. Ensures that a Tradesperson is at an particular Asset when capturing feedback.
- Optional sign-off signature. Configured in On Key.
New features require On Key Server version 5.17 SP0
Bug Fixes:
- Fix Thai Calendar system crash
- General stability updates
- Invite user via email to access the app.
- User can create their own passwords via onboarding flow.
- User can reset their password if they forgot their password.
- Mandatory scan to enable a Work Task. Ensures that a Tradesperson is at an particular Asset when capturing feedback.
- Optional sign-off signature. Configured in On Key.
New features require On Key Server version 5.17 SP0
Bug Fixes:
- Fix Thai Calendar system crash
- General stability updates
1.10.1
Sep 1, 2018
New features:
- Users can now capture Down Time on a Work Order.
- Users can now capture Meter Readings on non-usage based tasks if configured within On Key. Requires On Key 516SP3 and above.
- Labour Items can now be created automatically from the Start, Pause and Stop actions if configured within On Key. Requires On Key 516SP3 and above.
Bug fixes:
- General stability fixes.
- Users can now capture Down Time on a Work Order.
- Users can now capture Meter Readings on non-usage based tasks if configured within On Key. Requires On Key 516SP3 and above.
- Labour Items can now be created automatically from the Start, Pause and Stop actions if configured within On Key. Requires On Key 516SP3 and above.
Bug fixes:
- General stability fixes.
1.9.0
Jun 13, 2018
New features:
- Mandatory Documents: The capability to configure and enforce at which point in the workflow of a Work Order a document needs to be completed. Requires On Key 5.16 SP2 server update.
Bug fixes:
- General stability fixes
- Mandatory Documents: The capability to configure and enforce at which point in the workflow of a Work Order a document needs to be completed. Requires On Key 5.16 SP2 server update.
Bug fixes:
- General stability fixes
1.8.5
Apr 10, 2018
Bug fixes:
- Fix for first time setup done via the launch of a URL link.
- General stability and app crash fixes.
- Fix for first time setup done via the launch of a URL link.
- General stability and app crash fixes.
1.8.1
Feb 13, 2018
Bug fixes:
- Fixed issue that prevented Failure Analysis details from being captured correctly
- Minor stability improvements
- Fixed issue that prevented Failure Analysis details from being captured correctly
- Minor stability improvements
1.8.0
Feb 9, 2018
New Features:
- Work list, work order tab sequence and work order detail tab fields can now be configured. Configuration happens in On Key through the profile designer and is managed per user via their linked operational roles.
Enhancements:
- If an error message is displayed that requires the user to log in again, the user can now launch the logon view directly from the error message dialog.
Bug fixes:
- App crash fixes
- Work list, work order tab sequence and work order detail tab fields can now be configured. Configuration happens in On Key through the profile designer and is managed per user via their linked operational roles.
Enhancements:
- If an error message is displayed that requires the user to log in again, the user can now launch the logon view directly from the error message dialog.
Bug fixes:
- App crash fixes
1.7.5
Nov 30, 2017
Enhancements:
- Synchronisation errors on Work Orders will no longer stall the synchronisation process. Unrelated work orders will continue to synchronise with the server
Bug fixes:
- Navigating back to the feedback tab
- App stability fixes
- Synchronisation errors on Work Orders will no longer stall the synchronisation process. Unrelated work orders will continue to synchronise with the server
Bug fixes:
- Navigating back to the feedback tab
- App stability fixes
1.7.4
Nov 7, 2017
Enhancements:
- View work order pending changes on work list
- Error messages include more detail
- Ignore “Attachments over Wifi only” setting. Documents upload over any connection (Wifi or mobile)
Fixes:
- Wrong error message on sign off when Time started/completed not specified
- Constraint error when updating feedback
- Code required error when doing feedback on new work order
- Remove submit button from work list to prevent sync confusion
- General stability improvements
- View work order pending changes on work list
- Error messages include more detail
- Ignore “Attachments over Wifi only” setting. Documents upload over any connection (Wifi or mobile)
Fixes:
- Wrong error message on sign off when Time started/completed not specified
- Constraint error when updating feedback
- Code required error when doing feedback on new work order
- Remove submit button from work list to prevent sync confusion
- General stability improvements
1.7.3
Oct 26, 2017
Enhancements:
- Improved built-in error logging and reporting
Bug fixes:
- All device localisations now support decimal values for spare quantities
- GPS coordinates are now captured if the device's GPS is enabled and shared with the app
- The app no longer crashes when signing off a work order with an unrecognised type of work
- Start/Stop/Submit actions are now hidden when editing work performed
- Improved built-in error logging and reporting
Bug fixes:
- All device localisations now support decimal values for spare quantities
- GPS coordinates are now captured if the device's GPS is enabled and shared with the app
- The app no longer crashes when signing off a work order with an unrecognised type of work
- Start/Stop/Submit actions are now hidden when editing work performed
1.7.2
Oct 12, 2017
- French language support
1.7.1
Sep 21, 2017
Bug Fixes
- Tasks are not grouped correctly when grouping by asset
- Unable to add an asset to a work order that was created without an asset
- Tasks are not grouped correctly when grouping by asset
- Unable to add an asset to a work order that was created without an asset
1.7.0
Aug 27, 2017
New features:
- Group work order tasks by their underlying asset
- Sort work orders by their importance or complete by date
- Task and spare details can be included in the electronic sign-off document
- Additional re-sizing options for photo attachments
- Attach files from any third-party storage provider app, such as iCloud, Dropbox and Google Drive
Enhancements:
- Site locations are now determined using their GPS coordinates if they are available
- Improved help content integration
Bug fixes:
- General performance and stability enhancements
- Group work order tasks by their underlying asset
- Sort work orders by their importance or complete by date
- Task and spare details can be included in the electronic sign-off document
- Additional re-sizing options for photo attachments
- Attach files from any third-party storage provider app, such as iCloud, Dropbox and Google Drive
Enhancements:
- Site locations are now determined using their GPS coordinates if they are available
- Improved help content integration
Bug fixes:
- General performance and stability enhancements
1.6.2
Jul 9, 2017
- Portuguese translation fixes
- Stability improvements
- Stability improvements
1.6.1
Jun 24, 2017
- Fixed a bug that prevented users from assigning new work orders to themselves.
- Dutch translation fixes.
- Dutch translation fixes.
On Key Work Manager FAQ
Click here to learn how to download On Key Work Manager in restricted country or region.
Check the following list to see the minimum requirements of On Key Work Manager.
iPhone
Requires iOS 12.0 or later.
iPad
Requires iPadOS 12.0 or later.
iPod touch
Requires iOS 12.0 or later.
On Key Work Manager supports English, Dutch, French, Portuguese, Spanish
